Privacy Policy: Shotokan Karate Online (SKO)

Last Updated: 25/03/26

At Shotokan Karate Online, data protection is a high priority. This policy outlines how we collect, process, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. DATA CONTROLLER INFORMATION

The “Controller” responsible for your personal data is: Shotokan Karate Online 15-17 Stafford Street, Audlem, Cheshire, CW3 0AW, United Kingdom Phone: 07730666796 Email: info@shotokankarateonline.com Data Protection Officer: Linden Huckle

2. DATA COLLECTION & PURPOSE

We collect personal information only when necessary to provide our martial arts services.

  • Registration Data: Name, email, and address provided when you create an account.

  • Newsletter Data: Your email address and IP address when you opt-in to our updates (Double Opt-In procedure).

  • Technical Log Data: IP addresses, browser types, and access times are automatically logged to ensure website security and prevent cyber-attacks.

  • Communication Data: Information sent via our contact forms or blog comments.

3. LEGAL BASIS FOR PROCESSING

We process your data under the following Article 6(1) GDPR grounds:

  • Consent: For newsletters and optional cookies.

  • Contract: To fulfill your purchase of karate courses or memberships.

  • Legal Obligation: For tax and accounting purposes.

  • Legitimate Interests: To maintain site security and improve our training content.

4. COOKIES AND ANALYTICS

Our website uses cookies to improve user experience (e.g., remembering your shopping cart or login status).

  • Control: You can permanently deny the setting of cookies through your browser settings at any time.

  • Jetpack/WordPress: We use Jetpack for site statistics. This helps us understand which lessons are most popular without identifying you personally.

5. THIRD-PARTY PLUGINS & PAYMENTS

To provide a global service in USD, we integrate the following:

  • PayPal / Stripe: Payments are processed securely. SKO does not store your full credit card details.

  • YouTube: Embedded videos allow you to view our training material. YouTube may collect data if you are logged into a Google account while watching.

  • Social Media: Components from Facebook and X (Twitter) are integrated. These platforms may track your visit if you are logged into their services.

6. YOUR RIGHTS AS A DATA SUBJECT

You have the following rights regarding your information:

  • Right to Access: Request a copy of your stored data.

  • Right to Rectification: Ask us to correct inaccurate information.

  • Right to Erasure: Request the deletion of your data (subject to legal retention requirements).

  • Right to Object: Object to our processing of your data for marketing purposes.

  • Right to Withdraw Consent: Revoke your permission for newsletters at any time via the “Unsubscribe” link.

7. DATA RETENTION & SECURITY

  • Retention: We store personal data only for as long as needed to fulfill the purpose of collection or as required by UK tax law (usually 6 years).

  • Security Measures: We use SSL encryption and technical organizational measures to protect your data. However, please note that no internet transmission is 100% secure.

8. CONTACT & COMPLAINTS

If you have questions regarding your data, please contact our Data Protection Officer at info@shotokankarateonline.com.

If you feel we have not addressed your concerns properly, you have the right to contact the Information Commissioner’s Office (ICO) in the UK.

Key Differences for ShotokanKarateOnline:

  1. Address & Phone: I have used the Stafford Street address and the 01270 phone number from your original text to ensure it matches your official business registration for this specific domain.

  2. Tracking Pixels: I included a mention of “Newsletter Tracking” (which was in your original) but simplified the language so it’s less technical for the user.

  3. Blog/Comments: Since the original mentioned a blog and comments, I kept the protections for IP logging in comments to protect you from “troll” or “spam” liability.

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